🧠 Smarter, Faster, Calmer: THE Apps for Every Veterinary Professional

Being a successful veterinary professional isn’t just about showing up with a stethoscope and a smile. Whether you’re hopping between clinics a few days a week or fully committed to the relief lifestyle, you’re managing a small, mobile business — and that means juggling rosters, invoices, travel, paperwork, and clinical decisions, often solo. The good news? You don’t need to do it all with just memory and Post-it notes.

Your phone is already in your pocket — and with the right mix of smart, reliable apps, it can be your PA, bookkeeper, scheduler, and stress buffer. In this guide, we’ve hand-picked tools that help you stay on top of the practical stuff, keep your work-life balance in check, and make every day on the job feel just a bit smoother. From managing your bookings to finding great coffee near your next gig, here’s the digital support crew every veterinary professional should have…

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💸 Painless Bookkeeping and Invoicing

When you’re a locum vet, sorting out invoices, expenses, and tax prep can feel like a second job. These apps help you handle the money side of things with less hassle — so you can focus on what actually matters.

Wave Accounting offers a well-rounded, free solution for solo vets and freelancers. Wave makes it easy to send professional invoices, keep tabs on payments, and track expenses — all in one place.

Create unlimited invoices with your own branding
Scan and organise receipts via mobile
Monitor income, expenses, and cash flow at a glance

Why we like it: Great for early-stage or occasional locums who want solid tools without the monthly fees.

QuickBooks Self-Employed is a more advanced option for full-time locums who want deeper insights and built-in mileage tracking. QuickBooks SE also connects with TurboTax, making quarterly and annual reporting more manageable.

Automatically categorise expenses from your bank account
GPS-based mileage tracker for tax deductions
Real-time profit tracking and estimated tax calculations

Why we like it: Ideal if you’re working a consistent schedule and want one tool to manage it all.

Zoho Invoice is a lightweight, no-cost option that punches above its weight in customisation and automation. Zoho Invoice helps you create sleek invoices, set recurring reminders, and even track your time if needed.

Schedule recurring invoices and auto-reminders
Track time on the go for hourly or project work
Sync with Zoho’s wider suite if you scale up

Why we like it: A good fit for organised locums who like control, structure, and a bit more polish.

📅 Staying Organised and On Time

When your workweek could take you to three different clinics in two cities, being organised isn’t optional. These apps help you track bookings, juggle calendars, and avoid double-ups — so you always show up on time and ready to go.

Google Calendar remains one of the most reliable scheduling tools out there. Google Calendar automatically syncs with Gmail, lets you colour-code events, and integrates easily across devices.

View and manage schedules by day, week, or month
Auto-imports bookings from emails (flights, hotels, etc.)
Share your calendar to coordinate with friends or family

Why we like it: It’s simple, universal, and does the basics better than anything else — still our go-to.

Calendly is a smart way to book meetings without the back-and-forth. Calendly links directly to your calendar and lets others choose from your available times — great for screening calls or quick chats with new clinics.

Set your availability and buffer time preferences
Automatically prevents double-bookings
Sends confirmation and reminder emails to attendees

Why we like it: Makes you look polished and professional — especially useful for early conversations with new practices.

ClickUp offers an all-in-one workspace for task lists, time tracking, and availability planning. ClickUp is more powerful than a basic to-do list and helps juggle multiple clinics, side projects, or licensing deadlines.

Customisable boards, lists, and calendar views
Built-in time tracking and recurring task options
Syncs with Google Calendar, Slack, and more

Why we like it: If your locum life includes admin, CPD, and travel all at once — ClickUp helps keep it together.

🧠 Your Veterinary Brain in Your Pocket

As a locum vet, you often find yourself in unfamiliar clinics, sometimes working solo. Having trusted clinical resources at your fingertips is crucial for making informed decisions on the spot. These apps serve as your portable knowledge base, ensuring you’re never without expert guidance.

Plumb’s Veterinary Drugs is a comprehensive drug reference app that offers detailed information on veterinary medications. Plumb’s provides dosing guidelines, drug interactions, and client-friendly handouts, all regularly updated by a team of veterinary professionals.

Extensive database of veterinary drugs with dosing information
Built-in drug interaction checker
Client handouts to aid in communication

Why we like it: Plumb’s is an indispensable tool for locums needing quick access to accurate drug information across various species.

Merck Veterinary Manual offers a vast repository of veterinary knowledge, covering a wide range of species and conditions. Merck Veterinary Manual provides detailed information on diseases, diagnostics, and treatments, making it a valuable resource for locums encountering diverse cases.

Comprehensive coverage of veterinary topics across species
Regularly updated by veterinary experts
Accessible offline for convenience

Why we like it: Merck’s manual is a reliable go-to for locums needing in-depth information on a broad spectrum of veterinary topics.

Vetpocket is an all-in-one app designed to assist veterinary professionals with clinical calculations, drug dosages, and emergency protocols. Vetpocket offers tools like CRI calculators, anesthesia protocols, and a customizable drug formulary, all aimed at streamlining your workflow.

Quick access to essential calculators and protocols
Customizable drug formulary for personalized reference
User-friendly interface designed for fast navigation

Why we like it: Vetpocket is particularly useful for locums who need a versatile tool that combines multiple clinical resources into one app.

🗂️ Information in a Click

When you’re on the road or starting a new shift, you need to be able to produce documents fast — insurance certs, signed contracts, vaccination records, ID. These apps help you store, scan, and access important info in seconds, no matter where you are.

Google Drive is more than just storage — it’s a secure, accessible hub for all your professional files. Google Drive makes it easy to organise contracts, ID docs, resumes, and anything else you might need to email at short notice.

15GB free storage with easy file sharing
Works across all devices and operating systems
Built-in search and folder organisation

Why we like it: Reliable, familiar, and perfect for keeping your locum life organised without overcomplicating things.

Adobe Scan turns your phone into a scanner, allowing you to digitise documents like contracts, receipts, and licenses. Adobe Scan automatically enhances image quality and converts scans into searchable PDFs.

Scan and save paper docs as PDFs or images
Auto-recognises text (OCR) for easy searching
Syncs with cloud storage for instant backup

Why we like it: A lifesaver for keeping signed paperwork or credentials handy while you’re between gigs.

1Password stores all your logins, license numbers, and sensitive info in one secure place. 1Password is encrypted, backed up, and built to keep you protected while on the go.

Securely store logins, IDs, PINs, and documents
Biometric access and auto-fill for speed
Works across devices and browsers

Why we like it: For peace of mind when juggling multiple clinic systems, accounts, and logins.

🔗 Smart Job Tracking and Networking

Locum life is all about connections — finding the right shifts, staying visible to employers, and building a network that keeps opportunities flowing. These tools help you stay on top of your professional presence and tap into a thriving community of veterinary professionals.

Veterinary Locumotion is your go-to platform for finding locum relief opportunities tailored to your preferences. Veterinary Locumotion allows you to create a professional profile, set your availability, and receive job matches that align with your skills and schedule.

Build and maintain a professional profile with ease
Set and update your availability calendar
Receive job matches based on your preferences

Why we like it: Well, it’s us — and we think we’ve done a pretty great job making locum work easier and more accessible for everyone.

Veterinary Jobs Marketplace Facebook & LinkedIn Groups offer a vibrant community of over 60,000 veterinary professionals and employers. Join these groups to network, share opportunities, and stay informed about the latest locum positions.

Connect with a global network of veterinary professionals
Share and discover locum opportunities in real-time
Engage in discussions and exchange insights with peers

Why we like it: These groups are buzzing with activity — a fantastic way to stay connected and informed within the veterinary community.

LinkedIn is a powerful platform for professional networking and personal branding. LinkedIn enables you to showcase your experience, connect with colleagues, and discover new opportunities in the veterinary field.

Create and update a professional profile highlighting your skills
Connect with peers, employers, and industry leaders
Access job listings and apply directly through the platform

Why we like it: LinkedIn helps you maintain a professional presence and opens doors to new opportunities in the veterinary industry.

🕓 Focus and Flow Tools

Managing time effectively is crucial for locum professionals juggling multiple clinics and responsibilities. These apps are designed to help you stay organized, maintain focus, and optimize your workflow.

ClickUp is an all-in-one productivity platform that combines task management, time tracking, and collaboration features. ClickUp allows you to organize your tasks, set priorities, and monitor progress, making it easier to manage multiple assignments across different clinics.

Create and manage tasks with customizable workflows
Integrate calendars and set reminders for important deadlines
Collaborate with team members through shared workspaces

Why we like it: ClickUp’s versatility and comprehensive features make it an excellent choice for locums juggling various responsibilities and schedules.Squeeze Growth+8S.A. Dedar+8Toggl+8

Toggl Track is a time-tracking app that provides insights into how you spend your work hours. Toggl Track helps you identify time-consuming tasks and optimize your workflow accordingly.

Track time spent on various tasks and projects
Generate detailed reports to analyze productivity
Integrate with other tools like calendars and project management appsEarnKaro+10Analytics Insight+10El País+10

Why we like it: Toggl Track’s intuitive design and insightful analytics assist locums in understanding and improving their time management habits.

Todoist is a task management app that helps you keep track of your to-do lists and deadlines. Todoist allows you to organize tasks, set priorities, and collaborate with others, ensuring nothing falls through the cracks.

Create and manage tasks with due dates and priorities
Collaborate with others by sharing task lists
Integrate with calendars and other productivity toolsTechRadar+6clockdiary.com+6lifewire.com+6

Why we like it: Todoist’s simplicity and effectiveness make it a valuable tool for locums aiming to stay on top of their tasks and commitments.

🌍 Travel Made Easy

When you’re heading to new clinics in unfamiliar places, knowing how to get there — and where to grab a decent coffee when you arrive — matters. These apps help you plan routes, book the essentials, and enjoy the upside of life on the move.

Google Maps is a staple for good reason. Google Maps offers real-time navigation, traffic updates, public transport info, and even helps you scope out nearby cafes, pharmacies, or vet supply stores.

Navigate quickly by car, train, or on foot
Check traffic delays and adjust routes on the go
Save locations like clinics or accommodations for easy reference

Why we like it: It’s not just for directions — Google Maps is a must-have for exploring your next locum location.

TripIt makes itinerary management effortless. TripIt pulls confirmation emails for flights, hotels, and car hires into one organised timeline you can access anytime.

Auto-imports booking details from your inbox
Displays all travel details in one clean itinerary
Syncs with your calendar and offers airport info and maps

Why we like it: It takes the chaos out of travel days — especially when you’re hopping between states or juggling multiple bookings.

Airbnb is often more flexible than traditional hotels, especially for locums staying a week or longer. Airbnb lets you find short-term stays that feel more like home — often with a kitchen, workspace, and pet-friendly options.

Filter by budget, amenities, or pet-friendliness
Communicate directly with hosts
Book long stays with discounts in some locations

Why we like it: It’s a more comfortable and often more affordable option than a hotel — especially if you’re doing multi-day shifts.

🧭 Peace of Mind While You Work

Locum life often means unfamiliar clinics, unpredictable hours, and working solo. These apps offer simple ways to stay connected, keep your emergency info accessible, and make sure someone always knows where you are — just in case.

Medical ID (ICE) displays your emergency contact details, medical info, and any critical health notes on your phone’s lock screen. Medical ID for Android and ICE Medical Standard for iPhone help first responders access vital info if something goes wrong.

Add blood type, allergies, emergency contacts, and medications
Info is viewable even with a locked screen
Doesn’t require mobile service to function

Why we like it: If you’re working solo or travelling between gigs, it’s smart backup that takes 2 minutes to set up.

WhatsApp is a familiar, fast way to stay in touch — and it does more than chat. WhatsApp lets you share your live location with a friend, check in during long shifts, or drop a pin when heading to a new rural clinic.

End-to-end encrypted messaging and calls
Live location sharing in real time
Works over Wi-Fi or mobile data

Why we like it: It’s already on your phone — and it’s perfect for a quick “I’ve arrived” or “heading home now” message.

Life360 is a location-sharing app originally built for families — but it’s just as handy for locums. Life360 lets a trusted contact know where you are, when you leave a location, or if something unexpected happens.

Real-time location tracking with alerts
Crash detection and emergency response in some regions
Optional check-ins and private groups

Why we like it: Not for everyone — but if you’re working nights, travelling solo, or locuming regionally, it’s peace of mind in your pocket.

🧘‍♀️ Rest and Recharge

Being a locum vet can be incredibly rewarding — but it can also be demanding. Whether you’re adjusting to new clinics, travelling between towns, or managing back-to-back shifts, recovery matters. These apps help you unwind, sleep better, and plan something to look forward to when the stethoscope’s off.

Headspace is a meditation and mindfulness app designed to help you manage stress, sleep better, and stay mentally sharp. Headspace offers bite-sized sessions you can fit in before or after work — even on your lunch break.

Guided meditations for stress, sleep, and focus
Short options (3–10 minutes) perfect for busy schedules
Includes mood check-ins and progress tracking

Why we like it: It’s user-friendly and low-commitment — a great way to reset after a tough day in a new clinic.

Calm offers a broad range of tools for rest and relaxation — from sleep stories and breathing exercises to music and meditations. Calm is especially good for winding down after evening shifts or finding a moment of peace between appointments.

Soothing soundscapes and bedtime stories for adults
Daily reminders for mindfulness check-ins
Customisable routines for morning or evening

Why we like it: A good all-rounder — perfect for decompressing after a chaotic day.

Culture Trip is a travel inspiration and planning app that helps you explore local highlights or dream up your next getaway. Culture Trip curates insider tips, unique experiences, and off-the-beaten-path ideas in cities around the world.

Discover short breaks, hidden gems, and cultural hotspots
Book unique stays and experiences directly in-app
Save ideas for your next locum-powered adventure

Why we like it: Whether you’ve got a weekend free or a two-week block booked out, it’s a fun way to recharge your sense of curiosity.

🩺 Closing thoughts…

Working as a locum vet is as much about independence as it is about adaptability. You’re constantly switching gears — from patient care to paperwork, from planning the next job to navigating a new town. The right mix of apps can take some of that mental load off, giving you more time and energy to do what you love (and maybe even sneak in a proper lunch break).

Whether you’re chasing flexibility, variety, or a new kind of work-life balance, these tools are here to support your version of the locum lifestyle. So take what fits, test what’s new, and keep building a setup that works for you — because if there’s one thing every great locum knows, it’s how to make things work on their terms.

Closing thoughts…

Veterinary Locumotion is brought to you by the Team that also drives Veterinary Jobs Marketplace, the leading global veterinary jobs marketplace…

Every Veterinarian, Veterinary Nurse or Veterinary Technician can now enjoy our elegantly simple, extremely flexible and highly professional platform. Publish your Profile and post your Availabilities – from just a single day to multiple days and weeks, and up to 400 days in advance – and be instantly Matched with Locum Relief jobs and work opportunities locally, interstate or internationally.

Veterinary Employers can now enjoy our elegantly simple, extremely flexible and highly professional platform. Publish your Business Profile and post your open shift Needs – from just a single day to multiple days and weeks, and up to 400 days in advance – and be instantly Matched with Locum Relief team members locally, interstate or internationally.

And both of you will really enjoy receiving Alerts when there is a Match.

Just like Netflix, Spotify or Disney+, Veterinary Locumotion works on a simple, transparent, low-cost subscription and stamp model.

Completely transparent. No agency fees. No hourly rate markups. No complex arrangements or middlemen. No payment delays. Employers and Veterinarians, Veterinary Nurses or Veterinary Technicians deal directly with each other. No-one in between, not even us!

Discover more about our Veterinary Locum Relief Marketplace and get all of the answers to your FAQ’s here.